Registration and Regulations



The following persons are allowed to register and use the library:
• All bonafide students of Adventist University of Africa
• All members of faculty, Adjunct faculty and non-academic staff
• All alumni
• Advent Hill community
• Community surrounding the University

Registration Requirements

Students must be registered at the circulation desk; they will use their university student ID cards to access library services. Advent Hill occasional guests are not required to register but may use the library for reference. Other guests from the university environs who may wish to use the library will pay an annual membership subscription fee of KES 2,000.00. This membership will allow the use of the library resources within JTL premises.


Library services will only be available to all library users with a valid student ID or library card. Registered users are expected to bring their ID cards with them if they intend to check out items.

Circulation of Information Materials

Note 1: Family members of Advent Hill workers may borrow library items against the name of the principal worker upon presentation of their identification.
Note 2: It is the responsibility of the patron to remember the due dates for the books they borrow. Please check the last date stamped on the due date slip.
Reference materials are to be used within the library only. Audio-Visual materials can only be used within the library. Library users can borrow books from the General stacks as indicated in the table below:

User Category No. of Books Borrowing Period
AUA Students 8 7 days
AUA Faculty 8 28 days
AUA Non-Academic Staff 8 14 days
Advent Hill Community Employees 4 14 days 


Overdue Fines

 Overdue fines will be levied on overdue library resources as follows: 

• Regular books to ALL patrons shall be charged at a rate of KES 10.00 per book for each overdue day.
• KES 20.00 will be charged per an extra HOUR above the stipulated duration per item on all Short Loan materials.

Payment of Fines
All fines must be paid in cash to the cashier in the administration office. The payee will be issued a receipt which will be presented at the library circulation desk for clearance. No items will be issued to patrons with overdue fines.

Renewal of books
Books may be renewed only once if they are not reserved. However, they are subject to recall before the due date if need be. Recalled books must be returned as instructed and failure to do so will necessitate a fine at a rate of KES 5.00 per day.

Short Loans
Only one book from the Short Loan section will be borrowed at a time for 3 hours. The same resource can also be checked out overnight, but has to be returned to the library within the first hour when the library opens; failure to do so will necessitate a fine at a rate of KES 20.00 per hour.

Damaged and/or Lost Materials
If materials are damaged or lost, the patron must pay the replacement cost. If a damaged or lost book is subsequently replaced, the library will charge 10% of the total cost of the book for processing. A notice of these charges will be sent to the patron.

There is 1 computer in the library designated for accessing the Online Public Access Catalogue (OPAC). This should not be used for document processing, accessing the internet or e-mails. Formal instruction will be given on how to access the OPAC.

Reprographic services
Printing and photocopying services have been outsourced. Charges can be paid in cash or charged to the patron’s account. The proprietor of the company reserves the right to adjust the printing/photocopying charges.

Copyright Issues
Library materials are protected by copyright laws which make its deliberate infringements a criminal offence. Permissible copying limits shall be 10% or less of a book made for academic purposes. Any violation of copyright laws will be the responsibility of the patron, and the photocopying agent in accordance with the Laws of Kenya; the copyright act, chapter 130, 2014.

Library User Code of Conduct

• Users must provide a valid ID card at all times in order to be served in the library.
• Do not consume food or drink apart from water in the library.
• Do not remove any items from the library unless they are officially issued out to you.
• Respect other user’s rights to use the library.
• Observe absolute silence while in the library.
• Do not make or receive phone calls in the library.
• Do not re-shelf books after use.
• Do not leave books you have not borrowed in your reading carrels, especially reference books.
• Do not rearrange or move chairs or tables within the library.
• Marking, writing on, underlining and defacing or mutilating of any library material is strictly prohibited.
• All readers leaving the library in possession of books, papers and bags must show them to the security personnel at the exit point.